Sun 9:47 PM · near your practice
Whether they become your patient depends on what happens next: do they find you, trust your website, and hear back in time? Vayunex Labs connects your website, marketing, and patient follow-up so every step hands off to the next.
Discuss your goals, review your current setup, and get a clear next step.
Built for US doctors and medical practice owners · Websites · SEO · Paid ads · CRM · PRM · EMR · View Our Work
The real problem
Follow one patient through one week
One patient · one week
Maria is an illustrative example, not a real patient.
01Sunday · 9:47 PM
Maria's knee has hurt for three weeks. The kids are finally asleep, so she picks up her phone and types: knee pain specialist near me.
Without a systemYour practice is on page two, or showing up for the wrong services.
With a connected setupYou appear for the services and locations you actually serve, in search results and in ads.
02Sunday · 9:48 PM
She taps your listing. She's tired, on a small screen, and comparing you against two other tabs.
Without a systemA slow page, vague services, and a booking link buried in a menu. She goes back.
With a connected setupClear services, real provider details, and one obvious next step on every screen.
03Sunday · 9:52 PM
She requests an appointment. Your office closed hours ago.
Without a systemThe form lands in a shared inbox, under everything else that arrived overnight.
With a connected setupIt arrives in your CRM as a new enquiry, tagged with its source and assigned to your front desk.
04Monday · 8:05 AM
Monday morning. Phones are ringing and the waiting room is filling up.
Without a systemCalling her back depends on someone remembering. By Wednesday, she's booked elsewhere.
With a connected setupA callback task is waiting at the top of the list. Someone calls her before 9.
05Thursday · 6:00 PM
Her appointment is tomorrow morning. It's been a long week.
Without a systemNo reminder. Life gets busy, and the slot sits empty.
With a connected setupA reminder your team approved goes out on schedule. She confirms with one reply.
06Friday · 10:30 AM
Maria is in the exam room. Now it's your clinical team's turn.
Without a systemGeneric templates and extra clicks that don't match how your clinic works.
With a connected setupTemplates, roles, and workflows configured on the platform you chose, so documentation fits the visit.
07Friday · 5:00 PM
You sit down to review the week's marketing.
Without a systemA report full of clicks and impressions, and no idea what brought Maria in.
With a connected setupYou can trace her enquiry back to the search and the campaign that started it.
One patient · seven moments · six services
That's what "working together" means. Every handoff in Maria's week is something we plan, build, and connect for your practice.
Book a Discovery CallMonday · 8:00 AM
Drag the handle to compare a front desk running on memory with one running on a connected setup.
Drag, or use the arrow keys, to compare
Services are hard to compare and the booking option is buried, especially on a phone.
Forms, calls, emails, ad leads, and messages land in different places.
Callbacks and reminders live on notes and in inboxes. Some slip through.
Clicks and impressions, but no clear line to which campaigns produced enquiries.
Services
Six services, one coordinated plan. Start with the one you need most, then add the rest when it makes sense.
Marketing and patient acquisition
Clear services, credible provider information, and an obvious next step on every page—built to work well on a phone.
Search engine optimization (SEO) that helps the right patients find your practice when they search for care nearby.
Campaigns on agreed platforms, built within their healthcare advertising policies and measured by enquiries, not just clicks.
Enquiry and patient relationship workflows
A customer relationship management (CRM) system set up for prospective-patient enquiries, so your team always knows who needs a response and what happens next.
Patient relationship management (PRM) workflows that support appointments, reminders, and recall—using messages your team has reviewed.
Clinical recordkeeping—scoped separately
Electronic medical record (EMR) implementation support that helps your team document care and run daily operations on the agreed platform, within the agreed implementation scope.
Deliverables shown are examples of typical scope. Your proposal confirms the exact deliverables, platforms, and responsibilities for your practice.
Our work
Every project we show you covers the practice's specialty, the original need, our exact role, what we delivered—and a result only where it's been verified.
On your call, Manish will walk you through work relevant to your specialty and goals—so you can see real sites and systems, ask how they were built, and judge the fit for yourself.
Who you'll work with
You work directly with Manish Giri, who leads Vayunex Labs and is responsible for your project from the first conversation through launch.
“Many practices end up coordinating a web designer, an SEO contractor, an ad agency, and a software vendor—and acting as the go-between. I'd rather take that coordination off your plate: one point of contact, plain-English explanations, and a written scope before anything gets built.”
The person who scopes your project stays involved in building and configuring it—not just in the sales conversation.
Websites, tracking, CRM pipelines, and practice software are planned as one system rather than separate projects.
Plain-English updates, decisions explained before they're made, and straight answers when something is outside scope.
Your website, campaigns, and follow-up workflows are designed to hand off to each other cleanly.
Ways to work together
Begin with the one service you need, or combine them. Each option is scoped to your practice and confirmed in a written proposal.
For practices that need a clear, credible website patients can act on.
Typically includes
For practices ready to be found for the right services and locations.
Typically includes
Billed separately
For practices that want enquiries and patient follow-up organized in one system.
Typically includes
Confirmed in your proposal
Not sure which to start with? That's exactly what the discovery call is for.
Process
No guesswork about what happens next. You'll know the scope, the cost, and your role before work begins.
We talk through your goals, review your current website, marketing, and workflows, and decide together whether there's a good fit.
You receive a written proposal covering deliverables, responsibilities, pricing, and what isn't included.
We build and configure the agreed scope, with review points so you see progress and approve key decisions.
We launch together, then continue with the ongoing support set out in your proposal.
Timelines depend on scope and are confirmed in your proposal.
FAQ
Have a question that isn't here? Bring it to the call, or email [email protected].
Book a Discovery CallOften, yes. We start by reviewing your current site—content, structure, speed, mobile experience, and how enquiries are handled. Then we recommend whether targeted improvements or a rebuild makes more sense, and explain why.
Yes. You can start with a website, SEO, advertising, CRM/PRM, or EMR work on its own, and add other services later if they make sense for your practice.
No. Advertising spend is separate from the advertising management fee. Your proposal shows both clearly, so you always know what goes to the ad platforms and what covers our work.
In many cases. During discovery we review the tools you already use—scheduling, phones, forms, CRM, or EMR—and confirm what can connect, what needs a workaround, and what's outside scope before you commit.
Ownership of your website, domain, and marketing accounts is set out in writing in your proposal before any work begins. If you have specific requirements, raise them on your discovery call and we'll address them directly.
It depends on the engagement. Your proposal spells out what's covered after launch, how to request help, and anything billed separately—so there are no surprises later.
Carefully, and without blanket claims. Requirements depend on which tools handle patient information. During scoping we identify where protected health information (PHI) may be collected or stored—such as web forms, CRM, PRM, or EMR—and plan platforms and configurations with your obligations in mind, including whether vendors need to sign a Business Associate Agreement (BAA).
Your practice's compliance program and advisors remain the final word on HIPAA and other regulatory requirements.
Tonight at 9:47 PM, someone near you will search for exactly what you do.
Let's make sure they find you, trust you, and hear back in time. Bring your current website, marketing, and workflow questions. You'll leave the call with a clear picture of what to tackle first.
Book a Discovery CallPrefer email? [email protected]
Let's discuss your practice's challenges and identify opportunities to attract patients, improve follow-up, and simplify operations.
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